Productivity agents
Agents that manage tasks, notes, inboxes, meetings and everyday admin for one person or a team.
15 agents, each with its inputs, outputs and review level checked by a person.
Productivity agents handle the everyday work that fills a calendar and an inbox: triaging email, drafting replies, scheduling meetings, taking notes and action items from calls, keeping tasks and documents in order, and answering questions from a team's own knowledge. They run inside the tools people already use or alongside them. The listings show what each agent connects to, what it does on its own and what it drafts for a person to confirm.
When choosing, decide how much you want done without you. Meeting note-takers and inbox organisers act quietly and are low risk. Agents that send email, book time or update tasks on your behalf need the review level and the connected accounts checked. If your team lives in one suite, an agent built into it will need the least setup.
The agents
- Asana AI Teammatesby AsanaPrebuilt agents that take assigned tasks inside Asana projects and hand back briefs, reports and routing decisions.Subscription, from $10.99 per user/mo (annual)Needs configurationOptional reviewDetails
- ClickUp Brainby ClickUpWorkspace AI that answers from tasks and docs and runs agents that complete work inside ClickUp.Subscription, from $9 per user/moNeeds configurationOptional reviewDetails
- Fathomby FathomRecords and summarises Zoom, Google Meet and Teams calls and syncs the notes to a CRM.Freemium, from $16/mo (annual)Works instantlyOptional reviewDetails
- Fireflies.aiby Fireflies.aiJoins meetings to transcribe, summarise and answer questions about what was said.FreemiumWorks instantlyOptional reviewDetails
- Fyxerby FyxerPrioritises email, drafts replies in the user's voice and writes meeting notes for review before sending.Subscription, from $22.50 per user/mo (annual)Needs configurationHuman reviewDetails
- Martinby MartinA personal assistant reached by call, text, email or Slack that manages a calendar and inbox.Subscription, from $21/mo (annual)Needs configurationOptional reviewDetails
- monday.com AI agentsby monday.comPrebuilt and custom agents that research, report and flag risks inside monday.com boards.Subscription, from €9 per seat/moNeeds configurationOptional reviewDetails
- Motionby MotionPlans tasks and projects onto a calendar and keeps the schedule updated as work changes.Subscription, from $19 per seat/moNeeds configurationAutonomousDetails
- Notion Custom Agentsby NotionRuns question answering, task routing and status updates in a Notion workspace on a trigger or schedule.Usage-based, from $10 per 1,000 creditsNeeds configurationAutonomousDetails
- Otter.aiby Otter.aiTranscribes meetings live and returns summaries, action items and a searchable record.Freemium, from $8.33 per user/mo (annual)Works instantlyOptional reviewDetails
- Reclaimby Reclaim.aiSchedules focus time, tasks, habits and meetings on a Google or Outlook calendar automatically.Freemium, from $10 per seat/moNeeds configurationAutonomousDetails
- Shortwaveby ShortwaveAn email client whose AI assistant organises, searches, drafts and schedules from the inbox.Subscription, from $30 per seat/moWorks instantlyHuman reviewDetails
- Superhuman Goby SuperhumanSorts an inbox, drafts replies and briefs the user inside the apps they already use.FreemiumNeeds configurationHuman reviewDetails
- Taskade AI Agentsby TaskadeCustom agents trained on files and project data that call tools and can be embedded on any site.Freemium, from $10/moNeeds configurationAutonomousDetails
- ZoomMateby ZoomZoom's assistant that summarises meetings, runs agents and workflows and drafts documents from conversations.FreemiumNeeds configurationOptional reviewDetails
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Questions
Which of these agents act without asking?
The review level on each listing says whether outputs are drafts for you to confirm, optional to review, or acted on automatically. Meeting summaries are usually automatic; sending and booking are usually confirmed.
Do productivity agents need access to my whole inbox and calendar?
Most need read access to what they organise and write access for what they act on. The inputs section lists what the vendor documents as required; the catalogue does not verify the permissions it actually requests.
Is there a free option?
Several agents in this category publish a free tier with limits. The pricing facet page lists agents by model, and each listing shows the price the vendor published on the date it was checked.